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Senior Timetabling Co-Ordinator

Department: Data and Insights

Hours: Full-time, 40 hours per week

Contract: Permanent

Starting Salary: £27,131 - £33,314 (depending on experience)

Location:  London/Hybrid

About Point Blank

Point Blank is an award-winning music school based in London, Los Angeles, Ibiza, China and online. The School specialises in Higher Education and professional courses in subjects including Music Production and Sound Engineering, DJ Practice and Performance, Singing and Songwriting, Music Industry Management, Music Software Engineering and Radio Production and Broadcasting.

As a specialist music education provider, we take pride in teaching the creative process of making music at the highest level, with expert lecturers and state-of-the-art facilities. We nurture and support students, providing them with a curriculum connected to industry and the tools to succeed in their careers. Consistently awarded high scores by our students through the National Student Survey, we have a reputation for giving our community a unique and high-quality experience.

This is your chance to join a fast-growing company with exciting opportunities for personal development.

About the role

We are seeking an experienced Higher Education administrator with proven experience of timetable management and scheduling. The post holder will use our bespoke timetabling system to assist with the production of the termly timetables, as well as facilitating changes within the term, when required.

Strong organisational and time-management skills, with the ability to handle multiple tasks and deadlines effectively will be essential, as is a person-centred approach, with a keen attention to detail and a commitment to providing exceptional support to users.

Key Responsibilities

  • Gaining and using expert knowledge about the structure and requirements of a portfolio of courses, keeping abreast of all relevant developments throughout the academic year.
  • Proactive problem solving by early identification and mitigation of potential issues.
  • Timetable Development: Collaborate with facilities staff, academics, and administrative staff to develop an accurate and comprehensive timetable that reflects the requirements and preferences of various stakeholders. Consider factors such as course availability, staff availability, room availability, and student enrolment.
  • Timetable Changes: Efficiently implementing timetable change requests where possible and communicating to relevant staff and students.
  • Conflict Resolution: Address and resolve conflicts related to room assignments, scheduling conflicts, or other timetable-related issues. Provide prompt assistance and support to students, faculty, and staff in resolving any scheduling conflicts or challenges they may face.
  • Provide advice and guidance to support the curriculum planning process through knowledge of timetabling and timetabling issues.

The list above is indicative, not exhaustive.

Person Specification – Essential

Education

  • A good standard of general education, including Maths and English at GCSE or equivalent level, at grade C or above.
  • 2 A Levels or equivalent level qualification.

Experience

  • Experience gained working in a timetabling function

Knowledge and Skills

  • Significant experience of using MS Office software (e.g. Outlook, Word, Excel)
  • Excellent organisational skills with the ability to plan own workload, along with the ability to work quickly and accurately under pressure.
  • Excellent interpersonal and communication skills, including the ability to analyse and explain complex issues and data both verbally and in writing to a variety of audiences.
  • Highly numerate and literate.
  • A high level of attention to detail and accuracy.

Person Specification – Desirable

Education – n/a

Experience

  • Experience working in Further or Higher Education sectors.

Knowledge and Skills

  • Knowledge of Higher Education Assessment processes
  • Knowledge of Student Finance regulations 

To apply

Please send us your CV and a detailed covering letter explaining how you meet the criteria in the person specification above, to work@pointblankmusicschool.com

Due to the high volume of applications received we can unfortunately only respond directly to you if you are shortlisted.

Point Blank is an equal opportunities employer and welcomes applications from all sections of our community.